Paid In and Paid Out

Record cash put into or taken out of the drawer outside a sale, like a deposit or a grocery run, with a reason.

Use Paid In/Out when money goes into or out of the drawer without a sale: a change deposit, a vendor paid in cash, a quick grocery run. Each one is recorded with a reason and shows on the employee's closeout, so the drawer still balances.

#Set up the reasons

Staff pick from a list of reasons you set up in the back office (login.realpos.net).

1. Go to Store Settings > Paid In/Out.
2. Under Paid Ins (deposits etc.), click + Add Paid In. Under Paid Outs (grocery and expenses), click + Add Paid Out.
3. Type the Reason and click Save.

To rename a reason, click into it, type the new name and click away. To take one off the list, click Remove.

Store Settings > Paid In/Out

#Record one on the POS

1. Tap Orders. Paid In/Out is on the bottom bar of every tab except Closed Orders.
2. Tap Paid In/Out, then Paid IN or Paid OUT.
3. Under Select a reason, tap the reason.
4. Type the amount and tap Enter.

What happens next:

• Paid IN: the Pay screen opens on a one-line ticket for that amount. Take it like any payment (cash, card and so on).
• Paid OUT: it's paid out in cash straight away. The drawer opens (if the Cash payment type is set to open it) and a Paid Out receipt prints with the reason, amount and employee. You'll see "Paid OUT recorded:" and the reason.

Paid In/Out on the POS

#Where it shows up

• On the employee's closeout, as Paid IN or Paid OUT lines with the reason and how it was paid, then Total Paid Ins, Total Paid Outs and Net Paid Ins/Outs. Paid Outs come off the cash to drop. See Closeouts.
• Paid Ins and Outs are never sales. They stay out of Closed Orders, Gross and Net Sales and the sales reports.

#Good to know

• A Paid OUT can only be paid out in cash.
• If no reasons are set up, the POS tells you to add some under Store Settings > Paid In/Out.
• The POS fetches the latest list each time Paid In/Out opens, and keeps the last list so it still works if the internet is down.
• Gift cards sold also show as Paid INs on the closeout, not as sales. See Gift cards and loyalty.